Question 1

What's included in a full picnic setup?

Accepted Answer

A full picnic setup includes picnic table(s), tablescape, table setting, fresh floral arrangement, rugs, pillows, ice bucket, bluetooth speaker, wine opener, hand sanitizer, wastebasket, side cart/stand, patio umbrella, personalized welcome sign and sparkling or natural spring water & sparkling juice.
 
(Patio umbrella only available if weather & setting permits. Complimentary beverages of 1 bottle of water & 1 bottle of sparkling juice per table of 4 people. Complimentary beverages are not offered for parties of 11+.)

Question 2

How far in advance should I schedule my picnic?

Accepted Answer

You can schedule as far in advance as you please, however, we require a reservation to be made a minimum of 5 days prior to the picnic date. Typically, full payment is due 7 days prior to the picnic date, however, if you book less than 7 days prior to the picnic date, full payment will be required immediately.

Question 3

When is payment due?

Accepted Answer

If you decide to move forward after receiving the proposal and/or invoice, a 50% retainer fee is due immediately to secure your date/time. The remaining balance along with any additional fees accrued along the way are due 7 days prior to the picnic date.

Question 4

Can I bring my own food and/or drinks?

Accepted Answer

Absolutely!

Question 5

Do you provide food or drinks?

Accepted Answer

We offer complimentary bottle(s) of sparkling or natural spring water and non-alcoholic bottle(s) of sparkling juice. We also offer personal size charcuterie boxes as an add-on at an additional cost. You are also welcome to bring your own food and drinks.
 
(Complimentary beverages of 1 bottle of water & 1 bottle of sparkling juice per table of 4 people. Complimentary beverages are not offered for parties of 11+.)

Question 6

Does a picnic booking include set up & clean up?

Accepted Answer

Yes, a picnic booking includes full set up and clean up by our team. All we ask is that you show up, relax, and enjoy the moment. Leave the rest up to us. We do require that the picnic not be left unattended and that one person must remain onsite until we arrive at the end of the picnic to clean up.

Question 7

Where are picnics hosted?

Accepted Answer

We can host your picnic anywhere in the Sacramento area. Occasionally, we are willing to travel further, however, additional fees may apply. We can place your picnic at a public park, but a private residence or event space is highly recommended due to possible restrictions and ordinances. If you choose to hold your picnic at a public park/space which requires a permit, you will be responsible for the cost of the permit.

Question 8

What happens if the weather is unsuitable on my scheduled picnic day?

Accepted Answer

We know that weather can be very unpredictable and if it so happens that the weather is unsuitable for the picnic then it will be canceled. You will receive a credit for the amount you placed down prior to your scheduled picnic. The credit can be placed toward scheduling a picnic at a later date.

Question 9

Can we leave whenever we want?

Accepted Answer

If you wish to leave earlier than the arranged time, please provide us a 30 minute notice via phone call or text. You are responsible for the picnic items until we are able to return and pack up.

Question 10

Is there a maximum guest count?

Accepted Answer

For our standard luxury picnic booking, there is a maximum guest count of 10. If you wish to book a picnic-style event for 10+ guests (including yourself), please submit an OTHER EVENT INQUIRY for an event quote.

Question 11

What if I need to change the number of guests?

Accepted Answer

If there is a change to the guest count, we require to be notified at least 7 days prior to the picnic date. If we are notified less than 7 days prior to the picnic date, we may not be able to accommodate and/or adjust the total price.

Question 12

Is the retainer fee refundable?

Accepted Answer

Unfortunately, no, the 50% retainer fee to secure your booking is non-refundable.

Question 13

What if I need to reschedule?

Accepted Answer

If you wish to reschedule your picnic, we require that you notify us 5 days prior to your scheduled picnic date. By doing so, your date and time change will be free. However, if you want to reschedule after the given grace period, a rescheduling fee of $100 will apply. All payments (less the $100 rescheduling fee, if applicable) are transferable to another reservation. You will receive a credit until a new reservation has been established. All credits must be used within 180 days of original picnic date.

Question 14

What's your cancellation policy?

Accepted Answer

If you decide to cancel, we require that you notify us 5 days prior to the picnic date. If notified 5 days prior to the picnic date, any amount you've paid by that point less the 50% retainer fee will be issued back to the original form of payment. If we are notified less than 5 days prior to the picnic date, there will be a cancellation fee of $100. The amount returned to you will be any amount you've paid by that point less the 50% retainer fee and $100 cancellation fee.

Question 15

Do you offer a standard table & chair option?

Accepted Answer

Absolutely! We understand picnics and sitting on the ground isn't everyone's cup of tea. We also offer standard table & chair option for all events. If you're interested in a table & chair option, please CLICK HERE to submit an inquiry.

Question 16

What are your COVID-19 safety measures?

Accepted Answer

In order to help stop the spread of COVID-19, we will be taking the following measures to ensure eveyone's safety:
 
1. Protective masks and gloves will be worn by Gather Edition staff during picnic setups.
2. Strict cleaning and disnfection of all tableware before and after use.
3. Provide hand sanitizers to our clients.

Question 17

Do you service events outside of Sacramento?

Accepted Answer

Yes! We are available wherever our service is needed. Travel charges apply to events outside of Greater Sacramento and charges will vary with each event depending on distance. Travel charges also include round trip costs.

Frequently asked questions